It can be a pretty difficult thing to do to find a place to host your party or event. Especially if you have never planned a party or event before. There are so many ways that one can mess up when it comes to planning for the location of their party or event that it can become pretty intimidating trying to figure it out. However, by following the guide below, you should have no problem organizing yourself enough to plan the perfect party with a location that fits it absolutely right.
The first thing you must consider when planning for the venue of your party or event is to identify the type of party or event it is that you're planning. This goes beyond simply identifying if the party or event is a birthday party, an anniversary celebration, a wedding reception, a bachelor or bachelorette party, a family reunion, a corporate banquet, and so on or so forth, although that is certainly a major aspect of the party planning process. You also need to consider what kind of people you intend on inviting to the party, as this will determine the kind of entertainment you should plan for, as well as the kind of food you should be preparing for this party or event. You also need to consider the dress code for the party, so you can reflect the venue that you pick based upon how everyone will be dressed. For example, if the dress code is casual, you don't want to rent a fancy, decorated banquet hall, and if your guests will be dressed in fancy suits and dresses, you don't want to hold the event in a park. One of the most important things that you need to consider, however, is the amount of people that you plan on inviting to your party or event.
The anticipated size of the guest list is such an important thing that you need to think about because this will determine the appropriate size of the venue that you decide upon. This can completely make or break your party. The last thing you want to do is to rent out a venue that is too large or too small for your purposes. This can lead to all sorts of unwanted disasters. For example, if you decide upon a venue that is too large for your purposes, then your guests will be too far spread out, and the energy of your party will have a really hard time picking up. As a result of this, your guests will inevitably begin to feel awkward and uncomfortable. Alternatively, if you choose a venue that is too small for your purposes, then your guests will probably be too cramped and close together. This can cause the venue to get too hot really quick, and you run the risk of some of your guests even beginning to feel claustrophobic. This is absolutely the last thing you want to happen. It's your job to make sure that your guests are happy and comfortable, and finding a venue that is appropriately sized is the first step in making sure that that is the case.
The next things you must consider are all of your additional needs. First things first, how do you plan on feeding your guests of this party or event? Do you require a venue that provides the food at an additional fee, or do you intend on having the event catered? Most venues have extensive policies when it comes to having events catered, but many of them also have many tried-and-true catering services which they have partnered with in the past who have a knowledge of those policies. What about audio-visual equipment for music, sideshows, speeches, and so on? There are plenty of rental companies that you can get these equipments from, but, just like before, many venues have policies and information that you'll need to know when it comes to having audio-visual equipment in the venue. The same applies for valet services. You might not require a valet service for your event, but it is important to consider what the parking situation for your party or event will be. Will your guests be coming from out of town? Will they require being bussed in? Sometimes a valet service is the best option, especially when you have a lot of guests and time is of the essence. Many venues do provide a valet service, but others do not, so you'll have to find a valet service on your own.
As evidenced above, it is clear that you will need to basically have the party planned, or at least blueprinted, before you should even begin searching for the venue. This way you know exactly what your needs are from a venue, and you'll be able to communicate those needs with the venue coordinator so there will be no miscommunication or surprises when it comes time to setting up your party.